HelixtaHR is leave management software built for Indian teams. Employees apply from their phone, approvals route themselves, balances update live, and every approved day lands in payroll as paid leave or loss of pay — with nothing retyped.
| Employee | Mon 14 | Tue 15 | Wed 16 | Thu 17 | Fri 18 |
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| Aarti Mehta | |||||
| Rohit Nair | |||||
| Sana Qureshi | |||||
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| Divya Menon |
Most Indian companies still run leave on an Excel sheet, a WhatsApp message to the manager and a mail to HR. It works at twenty people. At eighty, it quietly costs you money every month.
The damage shows up in the same four places, and all four are expensive to unwind after payroll has already been processed.
Leave management software is a cloud system that runs the entire leave cycle end to end: an employee applies from a portal or mobile app, the request routes to the right approvers in order, the balance adjusts the moment it is approved, and the outcome flows into payroll as paid leave or loss of pay.
A leave management system replaces the register, the spreadsheet and the approval mail thread with one record that HR, the manager and the employee all read from — and that an auditor can be shown without a week of preparation.
Most teams buy it as part of a wider HR Software India platform rather than as a standalone tool, because leave only becomes accurate once it shares data with attendance and payroll.
A standalone tool records the request. It cannot deduct a loss-of-pay day, because it never sees the salary structure or the attendance register.
Leave inside an HRMS reads attendance to catch unapproved absence, applies the location's holiday calendar automatically, and writes the LOP and encashment figures into the same payroll run.
That is the difference between a leave log and a leave management system. HelixtaHR ships leave with attendance and payroll on one database.
Every capability below is included in the base plan — none of it is a paid module.
Create unlimited leave types — earned, casual, sick, comp-off, maternity, paternity, bereavement, sabbatical — each with its own accrual frequency, pro-rata rule for joiners, carry-forward cap, minimum notice and probation restriction.
Route a request through reporting manager, department head and HR in sequence, or in parallel. Set auto-escalation when an approver sits on a request, and delegate approval rights while a manager is himself on leave.
Accruals post automatically on your chosen cycle. Employees see the balance they will have on the date they intend to take leave, not the balance today — which is what stops most balance arguments before they start.
Assign a separate national, state and optional-holiday list to each work location. A Kolkata employee and a Bengaluru employee are then evaluated against different calendars in the same leave run, automatically.
Employees raise a request, attach a medical certificate and check balances from the HelixtaHR Android and iOS apps. Managers approve from the push notification without opening a laptop — the main reason approval times drop.
See leave utilisation by department, month and leave type; spot Friday-Monday patterns; and forecast who will be out during a release window or a festive-season peak before you commit to the date.
Approved leave, unapproved absence and short leave convert into paid days and loss-of-pay days inside the same payroll run. Nothing is exported, reconciled or keyed in twice at month end.
Every application, approval, rejection, policy change and balance adjustment is timestamped and exportable. Inspections and internal audits become a report you generate, not a file you rebuild.
Balances, applied history, team calendar, holiday list and policy documents sit in the employee's own self-service portal, which is what removes the routine "how many leaves do I have left" queries from HR.
Four stages, no manual handoff between any of them.
From web or mobile. The system checks notice period, balance and blackout dates as the form is filled, so an invalid request never reaches a manager.
The request routes down your configured chain with a push and email notification. Approvers see team coverage for those dates before deciding.
On approval the balance is deducted, the team calendar updates for everyone, and the employee's record is written immediately.
Paid days and loss-of-pay days flow into the month's payroll run automatically, and into full and final settlement when the employee exits.
Leave in India is governed state by state. Software written for a single-jurisdiction market cannot represent that, which is where most imported tools break on the second location.
Minimum earned, casual and sick leave entitlements differ across Maharashtra, Karnataka, Tamil Nadu, Delhi and every other state. Configure each state's floor once and assign it by work location.
Set statutory maternity leave with your own top-up policy, track it separately from the general leave bucket, and keep the documentation attached to the record.
Encashment is computed on your configured formula — commonly (Basic + DA ÷ 26) × unused days — and carried into full and final settlement rather than recalculated on a side sheet.
Run different policies, holiday calendars and approval chains for each entity and location while HR still reports on the whole organisation from one dashboard.
Statutory entitlements vary by state and are revised from time to time. HelixtaHR gives you the configuration to apply them; confirm the current rule for your establishment with your compliance advisor.
| Area | Before | With HelixtaHR leave management software |
|---|---|---|
| Applying for leave | Email or chat to a manager, copied to HR | One form in the app, validated before it is submitted |
| Approvals | Chased over days; no record of who approved | Routed automatically with escalation and a full audit trail |
| Balances | Reconciled at month end, disputed after | Live for employees and managers, including future-dated |
| Holidays | One list for every office | State and location-specific calendars applied per employee |
| Payroll LOP | Typed into a sheet, a frequent source of salary errors | Calculated from approved leave inside the payroll run |
| Exit settlement | Encashment worked out by hand | Computed on policy and carried into full and final |
| Audits | Files rebuilt from mail archives | Report exported in minutes |
HelixtaHR is an AI-first HRMS used by more than 500 organisations across manufacturing, IT, healthcare, retail, education, BFSI and food and beverage. Leave management is one module of it, which is why leave data behaves correctly in payroll instead of arriving as an import file.
Pricing starts at ₹35 per employee per month with the mobile app, self-service portal, onboarding and training included. Most customers are configured and live the same day.
View pricing plans| HelixtaHR | Typical tools | |
|---|---|---|
| Payroll LOP & encashment | Built in | Add-on or manual |
| Setup time | Same day | Weeks |
| Mobile app | Full-featured, both stores | Limited |
| Self-service portal | All plans | Higher tiers only |
| Multi-state holiday calendars | Included | Often single calendar |
| Support | Named account manager | Ticket queue |
| Onboarding & training | Included | Charged separately |
Leave approvals used to sit in managers' inboxes for a week. They now happen on the phone the same day, and the balances stopped being an argument.
We run four locations with different holiday lists. That was the part we always got wrong manually, and it is the part HelixtaHR handles without us thinking about it.
Payroll and leave finally agree with each other. Loss-of-pay corrections after salary processing have essentially stopped.
Tell us how your leave types, approval chain and holiday calendars work today. We will configure them live on the call so you can see your actual policy, not a generic demo account.
Sales: +91-9999007707
Leave management software is a cloud system that handles the full leave cycle for you: employees apply from a portal or mobile app, requests route to the right approvers, balances update in real time, and approved leave flows straight into payroll as paid leave or loss of pay. It replaces registers, spreadsheets and email approvals with one audit-ready record.
Most Indian vendors price per employee, per month. HelixtaHR starts at ₹35 per employee per month, and leave management is included alongside attendance, employee self-service and the mobile app rather than sold as a paid add-on. Check what a quoted price bundles before comparing — mobile access and self-service are often charged separately elsewhere.
A good one does. HelixtaHR supports state-wise Shops and Establishments leave entitlements, Maternity Benefit Act leave, national and state holiday calendars per work location, and keeps an exportable approval trail for inspections and audits. You configure the rule that applies to your establishment and the system enforces it from then on.
Yes. Employees apply, attach supporting documents and check balances from the HelixtaHR Android and iOS apps, and managers approve or decline from the same app with a push notification. This is usually the single change that cuts approval turnaround the most.
Yes. HelixtaHR computes encashment on your configured formula — commonly (Basic + DA ÷ 26) × unused leave days — and carries the amount into full and final settlement automatically, so exits do not stall on a manual calculation.
Yes. Define unlimited leave types, each with its own accrual frequency, carry-forward cap, encashment rule, probation restriction and approval chain, then assign them by location, department, grade or employment type. Contract and full-time staff can run entirely different policies in the same system.
HelixtaHR is usually configured and live the same day. You import employees and opening balances from a spreadsheet, set your leave types and holiday calendars, and invite your team. Onboarding and training are included rather than billed as a project.
Yes. Approved leave, unapproved absence and loss-of-pay days flow into the same payroll run, so HR never re-enters leave data or reconciles two systems at month end. This is the main advantage of running leave inside an HRMS instead of a standalone leave tool.
Yes. Opening balances are imported from a CSV or Excel file at go-live, including part-day balances and carry-forward from the previous leave year, so employees do not start the new system from zero.
Book a free demo and see HelixtaHR's leave management software running your own leave policy, holiday calendars and approval chain.